MARINA COAST WATER DISTRICT
District Offices Regular Meeting
11 Reservation Road October 27, 1999
Marina, California 7:00 P. M.
MINUTES
Vice-President Bryson called the meeting to order at 7:01 P. M. on October 27, 1999.
BOARD MEMBERS PRESENT:
Gilbert Bibber
Marion Bryson
Emmette Randle, Jr.
Tom Moore - arrived at 7:10 P.M.
BOARD MEMBERS ABSENT:
David Brown
STAFF MEMBERS PRESENT:
Leo Laska, General Manager
Connie Chavoya, Administrative Officer
Dave Meza, District Engineer
Lloyd Lowrey, Legal Counsel
Paula Carina, Board Clerk
AUDIENCE:
Cecil Robbins
Sunny Wong
Connie Mazzei
Dan Bellem
None
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4. CONSENT AGENDA:
Director Randle requested to pull item 4B (Approval of Bills) from the Consent Agenda. On motion by Director Bibber, seconded by Director Randle; the Board approve the Consent Agenda, consisting of items 4A (Minutes of August 25, 1999), 4-C (Receive Quarterly Financials/July-Aug-Sept), and 4-D (Approve Meeting Date Changes for Nov. and Dec.). Motion carried unanimously (3 Ayes-0 Noes–2 Absent).
4-B. APPROVAL OF BILLS:
President Moore arrived at 7:10 PM.
Director Randle questioned several bills. He asked for clarification on those bills to verify that they were not duplicates. President Moore requested a list of first aid items that Carlon’s refilled or replaced during the last 12 months.
On motion by Director Bibber, seconded by Director Randle; the Board approve expenditures totaling $262,543.63.
Director Brown - Absent Vice-President Bryson - Yes
Director Bibber - Yes Director Randle - Yes
President Moore - Yes
Motion carried unanimously.
5. RECEIVE AND ACCEPT 1998/1999 AUDIT REPORT:
Representatives from the firm of Hayashi & Wayland presented their findings to the Board. Graphs were reviewed along with the Management letter. Mr. Laska stated that with the eventual passing of the PBC, the District might need to involve Hayashi & Wayland in advising them on how to book the Fort Ord assets once they have been conveyed. The Budget & Personnel Committee would like to further review the audit and the Fort Ord assets at their next meeting with a representative from Hayashi & Wayland present.
On motion by Director Randle, seconded by Director Bryson; the Board postpone acceptance of the audit until the November 17, 1999 Board meeting and for Director Randle to stand in for President Moore at the November 9, 1999 Budget & Personnel Committee meeting. Motion carried unanimously (4 Ayes-0 Noes–1 Absent).
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6. ADOPT RESOLUTION NO. 99-15 TO AMEND RESOLUTION NO. 98-6 TO CHANGE MOU TO REFLECT A MODIFIED CHRISTMAS BREAK SCHEDULE
After discussion, President Moore suggested to reagendize this resolution to be discussed during closed session at the November 17, 1999 Board meeting.
On motion by Director Bryson, seconded by Director Bibber; Resolution No. 99-15 be reagendized for closed session at the next Board meeting on November 17, 1999. Motion carried unanimously (4 Ayes-0 Noes-1 Absent).
7. ADOPT RESOLUTION NO. 99-16 TO APPROVE AWARD OF CONTRACT TO DENISE DUFFY AND ASSOCIATES FOR CEQA/NEPA ENVIRONMENTAL DOCUMENTATION FOR MBEST PIPELINE SERVICE PROJECT:
Mr. Meza presented to the board, the MBEST Pipeline Project along with the two bids received to conduct the CEQA/NEPA Environmental Documentation. Mr. Meza asked that the Board approve awarding the contract to Denise Duffy and Associates.
On motion by Director Randle, seconded by Director Bibber; the Board adopts Resolution No. 99-16 and approves award of contract to Denise Duffy and Associates.
Director Brown - Absent Vice-President Bryson - Yes
Director Bibber - Yes Director Randle - Yes
President Moore - Yes
Motion carried unanimously.
8. PROPOSAL FOR GENERAL MANAGER SELECTION PROCESS:
Mr. Laska went over the time line he had proposed for the General Manager selection process. President Moore advised that he is unavailable during the week of December 6-10. He suggested moving the interviews to the following week, specifically December 13th. It was decided that the time line be revised and supplied to the Board members.
On motion by Director Randle, seconded by Director Bibber; the Board approves the process for General Manager selection. Motion carried unanimously (4 Ayes – 0 Noes – 1 Absent).
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GENERAL MANAGER SELECTION PROCESS
Key Dates & Actions
:12 October 1999 Ads published in ACWA Newsletter and Jobs Available
16-17 October 1999 Ads published in Monterey Herald and Salinas Californian
23-24 October 1999 Ads published in Monterey Herald and Salinas Californian
26 October 1999 Ads published in ACWA Newsletter and Jobs Available
12 November 1999 All applications must have been received
15-19 November 1999 Initial screening of applicants by Board screening panel (two Board members; suggest Tom and Marion with technical assistance from Leo). Suggest screening to yield a list of 6-10 applicants.
22-26 November 1999 Short list of applicants notified and asked to call and select a time slot on the interview date. Notification by phone and continued in writing. Instructions include alerting candidates that a written assignment will be required at time of interview.
13 December 1999 Interviews to be held in Closed Session. Board selections made at conclusion of interview.
14-17 December 1999 Selected candidate notified
15 December 1999 Regular December Board meeting
20-31 December 1999 Contract negotiations held with successful candidate. Negotiations conducted by a panel of two Board members (Tom, Marion and Lloyd Lowrey)
Early January 2000 Set Special Board meeting to approve new General Manager’s contract.
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9. CONSIDER EXPANSION OF THE WATER CONSERVATION COMMITTEE MEMBERSHIP
Mr. Laska addressed the Board regarding the current standings of the Water Conservation Committee. Mr. Laska proposed that the membership should be limited to within the District until the PBC is in place. At that time, Marina and all of Fort Ord should be included. After further discussion, Director Randle suggested bringing a Resolution to the next Board meeting with wording to the effect that 30 days prior to PBC, the Water Conservation Committee membership will be expanded to include all of Fort Ord. Motion failed (2 Ayes-2 Noes-1 Absent).
On motion by President Moore, seconded by Vice-President Bryson; the General Manager bring a Resolution to the next Board meeting with wording to the effect that the Membership be expanded to include representation from 2 Fort Ord residents for a term of 1 year or until the PBC is passed. At the end of the 1-year term, if the PBC has not yet passed, the Board will re-evaluate the representation. Motion carried unanimously (4 Ayes-0 Noes-1 Absent).
10. MANAGER’S REPORT:
Updated Goals and Objectives were reviewed.
Mr. Laska advised the Board that a discrepancy in the reading of meters was discovered. Potentially several hundred accounts are affected. The individual involved has been disciplined by suspension without pay. The Board was reassured that all other steps and measures to correct the issue will be and have been taken.
11. STAFF REPORTS:
None.
12. COMMITTEE REPORTS:
No report given.
Meeting was cancelled.
Minutes of the October 12, 1999 meeting were included in the Board packet.
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Minutes of the October 6, 1999 meeting were included in the Board packet.
No report given.
Meeting was cancelled.
G. MRWPCA
Vice-President Bryson stated that Theresa Canepa approached him with the thought that sometime in February 2000, the MRWPCA would like to have their Budget & Personnel and Water Storage Committee meetings here at the District Office, to coincide with a tour of the Desalination Plant.
H. LAFCO
No report given.
I. JPIA:
No report given.
Director Randle asked that anyone interested in helping out with a food drive please contact him. He reminded everyone that there are needy families right here in Marina.
Director Bibber thanked everyone for the flower arrangement he received while he was hospitalized. He stated he was glad to be back.
Vice-President Bryson welcomed Director Bibber back.
President Moore added his welcome to Director Bibber also.